Accessibility Check (also called UDOIT) is a tool for faculty to quickly identify and fix common accessibility issues in their Canvas course content.  This tool is not visible to students in Canvas.

Here are just a few of the accessibility issues that the tool will detect:

  • missing alternative text for images
  • poor color contrast
  • missing descriptive link text

To enable Accessibility Check in your course menu:

  1. Click on Settings in your course menu
  2. Select the Navigation tab
  3. Scroll to the bottom of the page and locate the Accessibility Check tool
  4. Click on the Gear icon for the tool and select Enable
  5. Scroll to the bottom of the page again and click Save
  6. You should now see Accessibility Check in your course menu

To use Accessibility Check:

  1. Click on Accessibility Check in your course menu and authorize the tool.
  2. Select the content areas in your course to be checked and click Run Scanner.
  3. Click the Plus icon to view any errors and/or suggestions for specific content.
  4. Review the issue message and the source of the issue.
  5. Click "U FIX IT" to apply a quick fix to the issue, and click Submit.

Watch a quick video demonstration or get more information about Accessibility Check (UDOIT) from the University of Central Florida.

If instructors give an Incomplete, they may request to add the student to a past-term or a present-term course so s/he can access quizzes, assignments, etc.

Instructors will email and request that their and the student's enrollment be enabled in a course site. Include the student’s ONID, and the full course, section number and term they need access to, e.g., “BI_213_X001_S2017”

To view grades and assignments for students who have withdrawn from your course (inactive enrollments):

  1. Open Grades in your Canvas course,
  2. Click the Gear icon on the far right side of grade book,
  3. Select Show Inactive Enrollments to see students who dropped or withdrew from your course after the first day of the term.
  4. These students will now display in the grade book and will have an 'inactive' label next to their name.

To view the Last Activity dates for these students:

  1. Click the People menu link in your course menu on the left.
  2. The Last Activity column is fifth column on the page.  You can use the search fields to narrow your search.
  3. Students with an inactive enrollment will have an 'inactive' label next to their name.
  4. Students with no Last Activity date listed did not view or participate in the Canvas course.

Inactive students also appear (without an 'inactive' label) in any Canvas course groups to which they were previously assigned, and on Canvas quiz moderation pages.

You can find more information on inactive enrollments in the Canvas Community

Log into Canvas with your ONID username and password.

  • The dashboard displays your current and 'favorite' courses
  • If you don't see your course in the dashboard, click the Courses button on the left-side gray navigation bar
  • Click the All Courses link at the bottom of the menu to display all of your present- and past-term courses

Don’t see a course site in Canvas that you are teaching? Check with your department support staff to make sure you’re listed as the primary instructor in Banner.

Instructors may add a TA, Designer, or Observer via the Manage Assistants* link on the course navigation menu.


  1. In your Canvas course, click the Manage Assistants* link in the course menu
  2. Click the Add Assistants tab and search for the individual using their ONID, first or last name
  3. If your assistant has recent FERPA training on file in the Registrar's Office you can add them as a “Canvas TA.”
    • If no FERPA training is on file, click the Train for TA button and an email will be generated with a link your assistant can use to complete the training. Once the assistant’s training is on file (typically 1-2 business days), you can add them as a “Canvas TA.”
    • FERPA training is not required for Designers or Observers

*Don't see the Manage Assistants menu link? It may be hidden. On the left-side course menu click Settings > Navigation, and enable the menu link. Don't forget to Save (button at the bottom of the page)!

Watch the whole process with our brief how-to video.


  • Canvas TA’s have full access to the course and gradebook.
  • Designers can add/edit course content, but have no discussion board or gradebook access. 
  • Observers have read-only access to published content (they can view and download files, and see assignments and quiz descriptions); no access to discussions, roster or gradebook.


  1. Log into Canvas at
  2. Click the Account button and then the Settings link in the upper-left corner of the Canvas screen
  3. Click the My Studio Sites link on the upper left side of your Settings page
  4. Click Request a new Studio Site, enter the fields and submit the form. When your request is approved (usually within two business days) you’ll receive an email with a link to your new site

To add users to your site:

  1. Click the People link on the Studio site’s left-side navigation menu.
  2. Click the "+ People" button in the upper right corner
  3. Click the “Login ID” button
  4. Enter the login ID in the following format: (e.g.,
  5. Select a role (the only difference between a Teacher and a Leader is that a Leader may add others to the site). Typically you will select either Teacher or Student for a Studio site. 
  6. Click Next, then click Done

More details here on OSU Canvas Studio sites

It’s a good idea to check the Canvas Community to see if any other users have requested a feature, tool, or change for Canvas. You may also contact the Learn@OregonState team if you would like to submit a feature request and find out more about our request evaluation process. 

Students are always welcome to connect with the OSU Canvas team at 

All OSU Canvas users may access Canvas tech support 24 x 7 x 365 by clicking the Help button in the left-side gray navigation menu. Support is available via:

  • 844-329-3084 (toll free)
  • Live chat
  • Email form

See also:

Helpful links for students using Canvas (by Instructure)

5 Things for OSU students to know about Canvas


All OSU Canvas users may get technical support 24 x 7, 365 days a year by phone, live chat, or email. Click the “Help” button in the lower left corner of the Canvas screen, or call 844-329-3084. If you are an instructor, TA, or staff member and would like to learn more, please contact the Learn@OregonState team. Or check out excellent online help resources in the Canvas Community.

OSU students are automatically enrolled in Canvas sites when they register for their classes (note that some instructors choose not to activate their Canvas course sites).

Groups and departments who want to use Canvas for training and collaboration may request a Canvas Studio site and enroll anyone with an ONID account.  

From 2012-2014 OSU investigated our options and needs for instructional innovation and technology. Over the course of our campus-wide inquiry, Canvas was preferred by students and instructors alike as the system and technology partner that is in the best position to help us meet our goals. You can see more details here on the decision for Canvas.

In Canvas you will open your new course site and import content from an existing one into it. You can import an entire course, or select specific content.

  1. Open the new course.
  2. Click Settings at the bottom of the course navigation menu.
  3. Click the Import Content into this Course button on right side of page.
  4. Drop down the Content Type menu and select Copy a Canvas Course.
  5. Select the course from the dropdown menu. If you have a lot of courses, start typing the name in the Search field to populate the list.
  6. Click the All Content button (see links below if you want to import specific assignments, quizzes, etc.).
    • If you want to adjust due dates in your new site, watch the video on importing a course (link below).
  7. Click Import. You can see import progress and status on the lower half of the page.
  • Once the import is complete, click the course link to open it. If you don't see any new content, go back to step 5 and select the correct course.
  • If you imported the wrong course or want to start fresh, click Settings > Reset Course Content to wipe everything out.

Illustrated handout on course import

Video on importing a course (3:04)

Video on importing specific content (5:14)

In order to display grades to your students part way through the term and to message them automatically, follow these steps. You can create an "assignment" for displaying the grade that does not add to your total course points, and that you can use to message students directly from the Canvas grade book.

Create the assignment:

  1. Navigate to Assignments in your Canvas course.
  2. Click the “+ Assignment” button in the upper right corner of the screen.
  3. Enter a name for the assignment (e.g. Week 4 Course Grade), and add any descriptive text as desired in the Rich Content Editor box.
  4. Set the number of points possible to 100 (for a percentage-based display) or the total number of points possible thus far in your course
    • If you would like a letter grade to be displayed, set the “Display Grade as” to Letter Grade and click the “View Grading Scheme” link to set the grading scheme for the assignment.
  5. Check the box next to “Do not count this assignment towards the final grade” and set the “Submission Type” to No Submission.
  6. Scroll to the bottom of the page and click “Save & Publish”

Click here to see midterm grade assignment settings (or see image below)

Enter Grades and Message Students:

  1. In Grades, enter or import points or percentage values into the Canvas grade book.
  2. Hover the mouse cursor over the column header for the new assignment.
  3. Click the small circle that appears and select “Message Students Who…”
  4. Select the criterion for which students you want to message, compose your message and click on “Send Message.”

Adding a Canvas visitor to an OSU Canvas Studio site is a two-step process.

STEP 1: The visitor needs to create a Canvas Visitor account. To do this, the visitor should:

  1. Navigate to the Canvas Visitor login page and agree to OSU's Acceptable Use Policy.
  2. Select a social media login they would like to use. The four options are: Google, Facebook, Yahoo or LinkedIn.
    • If the visitor does not have one of these accounts, they will need to create one before proceeding.
  3. Enter the social media account username and password.
  4. Agree to Canvas terms of service and click Submit.
  5. Send the OSU Studio site leader the email address used to create the visitor account.

a. If the visitor doesn't know their email address they can click Account in the top left Canvas menu;

b. Click Settings in the fly-out menu and look for the Default Email displayed in the user settings

  • For all future access to the Canvas Studio site, visitors log in through the Canvas Visitor login page and select the social media account they used originally.

STEP 2: A Canvas Studio site leader needs to add the visitor to the Canvas Studio site:

  1. Log into Canvas and navigate to the appropriate Canvas Studio site.
  2. Click on the People tab, and click the + People button.
  3. Enter the email address provided by the visitor.
  4. Select the appropriate role for the visitor and click Next > Add Users.
  • The visitor will receive an email invitation to the Canvas Studio site.
  1. You can access NameCoach in any available Canvas course menu, or in your Canvas profile
    • To access your profile, click the Account button at the top-left corner of the Canvas screen, then click Profile > NameCoach Recording Tool
  2. Click Record Name next to your name at the top of the NameCoach window
  3. Select Web Recorder to record from your computer, or enter your phone number
  4. Click the square Record button and follow the prompts to record; click the square Record button again to stop recording
    • Replay / re-record as needed
  5. When ready, click Submit and Finish to save your recording 

If you experience any technical issues with this tool, please contact for assistance.